You are able to add your GST number to the confirmation emails that are sent out to your customers.
You can do this by following this guide here. This will not make it a tax invoice as there are specific bits of information that are needing order for it to be classed as tax invoice.
These include:
- the words “tax invoice” in a prominent place; NEEDS TO BE ADDED TO ORDER CONFIRMATION. RECOMMEND DOING THIS IS CAPS SO THAT IT HAS SOME PROMINENCE- the name and registration number of the supplier; NEEDS TO BE ADDED TO ORDER CONFIRMATION
- the name and address of the recipient of the supply; ALREADY ON ORDER CONFIRMATION
- the date of issue; ALREADY ON ORDER CONFIRMATION
- a description of the goods and services supplied; ALREADY ON ORDER CONFIRMATION
the quantity or volume of the goods and services being supplied; and ALREADY ON ORDER CONFIRMATION
- the amount of the tax and the pre-tax consideration or the tax-inclusive amount with a statement that it includes GST. WE SHOW THE TAX INCLUSIVE AMOUNTS AND THE GST / VAT / Sales Tax.
This is a workaround and we do recommend creating the tax invoice through your accounting system.
Please note this is not tax advice and we'd recommend talking to your accountant/ bookkeeper or checking requirements with your country's tax department.
Please reach out to the Rocketspark support team if you have any questions at all.
Summary:
1. How can I add my GST number to order confirmation emails in Rocketspark?
You can add your GST number by editing your shop settings in Rocketspark so it appears on all order confirmation emails sent to your customers. This helps customers see your GST number, but it does not automatically create a tax invoice.
2. Does adding a GST number to Rocketspark order confirmations make them official tax invoices?
No, adding your GST number does not turn the order confirmation into a tax invoice. Order confirmations already include customer details, order details, tax-inclusive amounts, and GST, but for a document to qualify as a tax invoice it must also include the words TAX INVOICE and your business registration number.
3. What extra information is required for an order confirmation to be a valid tax invoice?
To be considered a valid tax invoice, the email must clearly display the words TAX INVOICE, your business name, and your business registration number. While Rocketspark order confirmations contain most required details, they do not automatically meet this standard.
4. Why would I add my GST number to order confirmations if they aren’t tax invoices?
Adding your GST number makes it easier for customers to reference it when keeping their own records, even if the email isn’t a full tax invoice. For official accounting purposes, you should still issue tax invoices using your accounting system.
5. Is the information about adding GST numbers in Rocketspark order confirmations official tax advice?
No, this is general product guidance only. For tax or accounting advice, you should speak with your accountant or check requirements with your local tax authority.