A signature appears at the bottom of email messages you send. It can include job title, company name, addresses, phone numbers, or any content you want to display. You can also upload images as part of the signature. You can add a signature by following these steps:
- Log in to our webmail system at https://webmail.rocketsparkmail.com.
- Click the Settings link, located in the upper right corner of the webmail window.
- Click Composing Email, located in the left pane.
- Click the Signatures tab.
- Click the Add New Signature button.
- In the Signature Name box, enter a descriptive name. This is for your own reference and will not be displayed in your signature.
- In the Edit Signature area, enter the text for your signature, as desired. You can use Plain Text or HTML. If you use HTML, you can format your text (e.g., bold, italics, coloured text) and insert images. Note: If you switch to Plain Text, you will lose any HTML formatting you have applied.
- Click the OK button.
- Click the Save button.
Set a default Signature when replying / forwarding
Note: To use a signature as a default, it must be selected as part of an identity.
- Firstly add an Identity in Settings -> Composing Email -> Identities page.
- Next, edit the Identity and make sure there is a Default Signature set.
- Click the OK button.
- Click the Save button.
You can select additional options, as desired:
Under the Composing tab.
- To automatically insert the signature when composing a new email, select the Always show signature when composing an email checkbox.
- To automatically insert the signature when you are replying to an email, select the When replying to an email, insert my signature checkbox. Also, specify whether the signature should appear above or below the body of the message.
- To automatically insert the signature when you are forwarding an email, select the When forwarding an email, insert my signature checkbox. Also, specify whether the signature should appear above or below the body of the message.
NOTE: When you are composing a message, you can select a signature from the Signature drop-down menu, which appears at the bottom of the Compose Email window.
NOTE for IMAGE SIGNATURES:
- You can only upload one image for your signature.
- The image size has to be kept small. 65 KB is the maximum file size that will be accepted.
- The image will default to an attachment rather than an image in the email.
- 148px by 148px is a good reference size for your new image signature.
- It's instead best to embed the image signature, rather than upload the file directly.
Embedding an image into your signature (Experts Only)
Due to the restrictions on uploading images within your Webmail, as well as the fact that they will often just appear as attachments rather than inline, it's preferable to embed the image from an external source, rather than directly uploading it. To do this, you need a Rocketspark site.
- Navigate to your Webmail and go into Settings -> Composing Email -> Signatures.
- If you already have an email signature set up, click on it and then click Edit, otherwise, click Add New Signature.
- Make sure you've enabled formatting, then type in your signature.
- Next, get your image ready and navigate to the dashboard for your Rocketspark site. Create a new page and add a File Upload Block. Upload your image onto this block (ensure the image is the exact size you want it in the signature - 148px by 148px is a good rule of thumb) then right-click on the block and select Copy Link Address.
- Now, go back to your Webmail signature and click on the Source Code button.
- At the very bottom of the source code, type in the following, where URL is the link you copied earlier:
<img src = "URL">
- At the end of your URL there'll be a little bit of text saying something like ?dl=1 - delete everything after the question mark (including the question mark) this so you're left with just the URL, then click OK.
- Your image should now appear in your signature. Send an email to test that it all works.
